Customize Subject Line In Mail Merge Office For Mac

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After all the codes are inserted in the main document, it’s time to perform the merge. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages.

Click the Start Mail Merge button and select your document type. We'll start with the letter first. Click the Select Recipients button and choose to create a new list, use an existing list, or choose from Outlook Contacts. The 'Type a New List ' option creates a new data table in Word. Outlook mail merge - personalize email messages. Or just manually put everyone on the TO or BCC line, but if you want to personalize each recipient's email message, you need to do a mail merge. Add a Subject to your emails.

Which is better? It depends. How sure are you that you’ve set up the merge correctly? You should merge to a new document the first time you run a new merge to make sure that it works the way you intended. But if you are running the same merge repeatedly (such as sending out the same form letters every month to the same people), it’s fine to merge directly to the printer.

You can preview the merge results without having to create a whole new document. Just choose Mailings→Preview Results. Then use the arrow buttons in the Preview Results group to move between results pages.

Merge to a new document

To merge to a new document, follow these steps:

  1. On the Mailings tab, click Finish & Merge. A menu opens.

  2. Click Edit Individual Documents.

  3. (Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.

  4. Click OK. The new document is created.

  5. Print and save the new document as you would any document, and then close it.

  6. Save your merge main document for later reuse if desired.

Merge to a printer

Customize Subject Line In Mail Merge Office For Mac

To merge to a printer, follow these steps:

  1. On the Mailings tab, click Finish & Merge. A menu opens.

  2. Click Print Documents.

  3. (Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.

  4. Click OK.

  5. In the Print dialog box, specify any print options as needed.

  6. Click OK.

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    Choose printing options and complete the printing.

Send merged email messages

To merge to a printer, follow these steps:

  1. On the Mailings tab, click Finish & Merge. A menu opens.

  2. Click Send Email Messages.

  3. Open the To: drop-down list and select the field that contains the recipients’ email addresses. This field might or might not have been inserted in the message.

  4. In the Subject line box, type the desired message subject.

  5. (Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.

  6. Click OK. The messages are sent using your default email application (probably Microsoft Outlook).